Powerpoint For Mac Embed Fonts

Font embedding settings are usually included as an advanced option under the document “Save” or “Export” menus of Word, PowerPoint and Publisher and can be enabled by selecting the Embed fonts in the file checkbox. All Fonts, displays all fonts installed on the system, highlighted in green within Figure 3, above.

By Julie Terberg

  1. Here’s how you embed a new font in Powerpoint 2016 for mac, granted you’ve already downloaded it: If it is compressed extract it. Double-click the font file to open the Font Book application. The font displays in a window, providing a preview of what. Select Install Font And now it’s installed.
  2. Jan 29, 2016 Sending a Powerpoint Presentation from Mac with fonts installed on your Mac and not on the Destination computer won't be displayable and the text will be displayed with default font instead.
  3. This automatic matching process often leads to disastrous results. However, PowerPoint 2013 enables you to embed your preferred fonts into the presentation so that they appear as you intended regardless of whether the computer displaying the slideshow has that particular font installed. First, click on the FILE tab and then select Options.

Cloud fonts are here and the font story for PowerPoint has changed. No longer are we limited to a short list of fonts deemed safe for templates and shared presentations. In my previous post: An update on “safe fonts” for PowerPoint, I explained what safe fonts are and how to avoid font substitution when sharing files with others. That information still applies to folks using older versions of Office. If your company is using PowerPoint 2010, 2013, or 2016, for instance, you’ll want to stick to one of the font families listed at the end of that post. If you have any influence or say in the matter, upgrade to Office 365! The subscription is well worth it for all the new features in PowerPoint, including font availability. Note: Office 2019 is a standalone version and will not get regular updates with new features.

Cloud fonts are available to Office 365 subscribers on all platforms and devices. If you have Office 365, you’ll see them in your font list indicated by a cloud and arrow icon. When you apply one of these fonts PowerPoint downloads it in the background and applies it to your text. When someone views the file with Office 365 or Office 2019, PowerPoint downloads missing fonts from the font service and the file renders the same as it was authored, without embedding. The same is true when the file is opened with the PowerPoint mobile app (Android or iOS) or PowerPoint Online. There are more than 600 cloud fonts currently available, about 650MB in total file size. That’s an impractical amount to store on a mobile device so the cloud service downloads fonts as needed. Yes, you need an internet connection to see the cloud fonts, choose them, or download missing ones – the first time. Downloaded fonts are stored in cache and available to use in other Office apps. The fonts are cached as long as there is space and purged when there is need to save a new font. Because the fonts are cached and not stored in the Windows Fonts folder, you won’t be able to access them in other programs like the Adobe suite, for instance.

Here’s a quick snapshot of how you can use cloud fonts with different Office versions:

Office 365: the sky’s the limit (heh). This is the only version that allows you to select from all cloud fonts and use them to build font themes, templates, and new presentation content. You can embed fonts for other versions.

Office 2019: if someone shares a file that uses cloud fonts, you will be able to view and edit the presentation.

Office 2010, 2013, 2016 for Windows: cloud fonts are not recognized unless they are embedded. The good news is that all cloud fonts are fully embeddable, unlike many fonts purchased from foundries.*

When in doubt, embed cloud fonts. Embedding works well from most recent desktop versions of PowerPoint, including Office 365 and 2019 for Windows and Mac. You can embed cloud fonts for use with older versions of Office for Windows (2010, 2013, 2016) but note that older versions of Office for Mac (2008, 2011) will not recognize embedded fonts.

I’ve compiled a comprehensive guide to help you wade through the list of available cloud fonts. The guide includes an alphabetized index of modern Latin alphabet fonts, a section on symbol fonts, and a list of non-Latin, language-specific fonts and the languages each supports. Some pages are flagged with “new” which indicates the most recent additions to Office fonts. Template designers and builders: the guide includes a legend to help you make decisions for theme body fonts. A green circle indicates that font is well suited for presentation body text. The gold square designates fonts that are okay choices for body text, but there are caveats indicated on each page. Some of these fonts have very thin strokes which may reduce legibility at small sizes. Others include non-lining figures, which means that some of the numerals extend above or below other characters. These characters are not well suited for chart labels or table figures. Other fonts deemed as okay choices may be missing italic or bold styles, which results in machine-bold or slanted text when font styles are applied in PowerPoint. The third legend symbol is a grey outlined circle which indicates those good ole safe fonts, those that are present with most older versions of Office and do not require embedding.


Let me know if you’ve found the guide helpful. If sharing with others, please credit Julie Terberg. Thanks. For more information, refer to this article from Microsoft: Cloud fonts in Office

*A few notes regarding custom fonts and embedding: you can choose other fonts, beyond those on the cloud fonts list, for a template or presentation. Be careful doing so, as many fonts cannot be embedded at all. The font foundry or font creator can assign different levels of embeddability and those assigned as non-embeddable or preview/print will not embed in PowerPoint. You can see the font embeddability setting in the Windows Fonts folder. Fonts that are set to editable or installable will embed; this includes both TTF and OTF files. If you choose to embed fonts in your templates and files, test thoroughly on various systems and devices before distribution. Inform everyone who will use the files about the custom fonts and show them how to save their files with embedded fonts. Choose the option to embed all characters to enable full editability. Also note that embedding fonts will increase file size.

Original article and guide published April 2019.

Nov 2019 updates: 14 new typeface families with a total of 85 fonts added.

Whether you’re looking to spruce up an internal presentation and impress Mark over in management, or looking to taunt that one employee who never fills the coffee machine, incorporating custom typography is a powerful tool for bringing any piece of text to life. Luckily for us Mac users, the good folks at Apple have made the process of importing custom fonts a straightforward process.


Selecting a font you like to use.

Powerpoint For Mac Embed Fonts

For better or worse, there is an overwhelming choice of fonts out there on the internet. You’ll have to choose depending on your project or presentation, what suits your theme and what message you’d like to convey.

Different fonts portray different personalities which are appropriate in various situations. Old style serif fonts feel formal and professional while sans-serif fonts feel modern and clean.

We’ve written a whole article on font choices in Powerpoint, but to give you an overview, take the following guide for a baseline.

Calibri, Times New Roman, and Verdana are considered conservative fonts, bringing out a trustworthy and stable image which some deem to be boring.

Brush Script have a warm and feminine effect but don’t seem to inspire confidence.

Courier New and Stencil reflect a cold, unattractive and unemotional setting.

Impact font reveals a strong, solid, masculine and forceful image, though is overused.

Jokerman are exciting, extravagant but also immature and sometimes tacky.


But hold your horses, these are pretty familiar, standard fonts. Luckily we have access to hundreds of thousands of free fonts.

Finding a custom font

Let’s go ahead and use 1001fonts.com

Once we’ve chosen the font we want to use, go ahead and click the green download button on the right.

Installing a custom font in Mac


The single font is downloaded to your computer as a single file or in a compressed folder.

If it is compressed extract it.

Double-click the font file to open the Font Book application. The font displays in a window, providing a preview of what it will look like in PowerPoint.

Powerpoint For Mac Embed Fonts

Select Install Font

Powerpoint For Mac Embed Fonts Free

And now it’s installed, head over to PowerPoint (making sure to restart the program) and click the “Format” tab.

Embed Fonts In Powerpoint For Mac

Click the “Font” drop-down menu and select the installed font to use it in your PowerPoint presentation.