Humanity should be grateful for the invention of Mac hotkeys. They probably saved us thousand years of time if put together. There is something addictive in using shortcuts - the quickness, the feeling of a keyboard, the geeky confidence in your fingers when you realize “hurray it works!” Once you get hooked on shortcuts, you’ll never go back to clicking again.
⌘ - This shortcut will display the Delete dialog box, as long as whole columns or rows are not selected. Note: In Mac 2016, Control - also works (same as Windows). 222 Excel Shortcuts for Windows and Mac. Adding or editing shortcuts. Go to Settings Keyboard to start adding or editing shortcuts. Delete a keyboard shortcut hover the mouse cursor over the shortcut and click the Clear Shortcut button to the right of the input field. To edit a shortcut, place the cursor in. If you don't find a keyboard shortcut here that meets your needs, you can create a custom keyboard shortcut. For instructions, go to Create a custom keyboard shortcut for Office for Mac. Many of the shortcuts that use the Ctrl key on a Windows keyboard also work with the Control key in Word for Mac. However, not all do. When you press the Fn key, the backspace key (Mis-labeled 'Delete') on a mac keyboard functions as the delete key. Therefore, to log onto a windows install which requires Ctrl+Alt+Delete, you would press Ctrl+Alt+Fn+Backspace('Delete'). It's worth noting that this works even on the full wired keyboard, with a separate delete key.
Basic Mac hotkeys combinations
1. Quit all apps
Sometimes an app that you thought you quit is still secretly running in the background. When your Mac lags and you need some fresh memory, you may choose to quit all apps. You probably heard of Force Quit (Cmd + Option + Esc), but it’s a too long way to do it.
Quit many apps in a row: Cmd + Tab
Then, holding down Cmd press Q to cycle between apps you need to close.
2. Delete a file completely
Dragging files to the Trash? Wait, this is not the only option. Here’s a shortcut to quickly delete unwanted files on a Mac, bypassing the Trash. Caution: there’s no way back.
To completely delete a file: Option + Cmd + Delete
Did you know, the Command key ? symbol was borrowed from a road sign that is used across Scandinavia? Its original use is to denote tourist attractions. Early Mac models had Apple key instead of Command, but it later was changed as Steve Jobs feared that there would be too many “apples” in the OS interface.
3. Copy and paste a screenshot directly
Cmd + Shift + 4 is an old classic way to make a screenshot on a Mac. But here comes the combination to take your screenshotting skills to the new level. Normally you would make a screenshot, pick it from your desktop, and only then paste it to the new location. It appears, all this time you could do it easier.
To copy-paste a screenshot: Shift + Control + Cmd + 4
4. Quickly switch to the desktop
Sometimes your screen is so obscured by windows it would take years to click through to the desktop. Thank goodness, there is a Mac keystroke combination designed for people like us: the folks who are drowning in an ocean of windows.
To remove window overload: Cmd + F3
5. Open Spotlight
Spotlight, your Mac’s internal search engine, can make your life 1000% easier. It finds files faster than Finder and intuitively predicts what are you after. To open Spotlight right on the spot (sorry for the pun), use this magic combo.
To launch Spotlight search: Cmd + Space bar
Cool shortcut keys for Mac
1. Invert display colors
A truly psychedelic key combination. This shortcut inverts all the colors on your Mac's screen to their opposites. Try it, and your world will never be the same. On the flip side, you can find a few practical applications for this command, for example, to adjust your screen to different lighting.
To invert colors on screen: ?md + Option + F5
2. Restore a recently closed tab
This one can be a real savior if you accidentally closed an important tab in a browser, like that pancake recipe or payment confirmation. There’s an easy Mac keyboard shortcut to restore it.
To restore a closed tab: Cmd + Shift + T
3. To shut down your Mac instantly
No, the following Mac shortcut is not about the force shutdown. It’s used when you need to quickly close all dialog windows and shut down your Mac in a legit way. Learn this one, quickly finish your work and finally go outside.
Mac Hotkeys Boot
To quickly shut down a Mac: Control + Option + Command + Eject
4. Mac hot keys to invoke Siri
Among all Mac keyboard commands, this is the easiest. Since Siri’s arrival to macOS we got used to talk to Siri about weather and even ask her to play our favorite tracks on Mac. If you are using macOS Sierra or higher, you’ll enjoy the ability to summon Siri using just one hand.
To launch Siri: Cmd + Space bar
A shortcut to free up space on your Mac
Well, not exactly a shortcut, but indeed the quickest way to get more storage on your Mac.
Download CleanMyMac + Install + Click Smart Scan
This combination of actions will free up dozens of gigabytes of space taken by garbage: unwanted files, system junk, app leftovers, etc. CleanMyMac removes about 54 GB of junk on an average Mac. Try and see how it cleans your Mac.
CleanMyMac is available for a free download here.
Finder is quite a resource-demanding tool. When you open a new Finder window it usually takes some time. For quicker access to your main destinations like Applications or Desktop, you can use the following shortcut combinations.
To quickly access Finder folders:
Cmd + Shift + A (for Applications)
Cmd + Shift + U (for Utilities)
Cmd + Shift + D (for Desktop)
Having hundreds of opened tabs in a browser has become a widespread syndrome nowadays. Closing tabs with a mouse is not only frustrating but also may freeze up your browser. Using a direct shortcut makes this job easy as a morning walk.
To close a current tab in Chrome: Cmd + W
To close a Chrome window: Cmd + Shift + W
To open a new Chrome tab: Cmd + T
Psychologists say you have to do something at least 3 times to put it in your long-term memory. Attach small sticky notes to the outlines of your Mac’s screen with 3 or 4 shortcuts you really want to master. Then, leave it all to your fingers.
Mac shortcuts for documents
1. Copy text without formatting
You want to copy a piece of the text, but the old formatting drags along with it. Now you spend more time formatting rather than actually creating a text. To strip the text from old styling, use the following Mac hotkeys combination. A very good one to stretch your fingers.
To paste text without formatting:
Hold down Shift + Option + Command and hit V
2. Paste special symbols and emojis
Probably this is the easiest documented shortcut key for a Mac. To enter special symbols, like those lamdas, tildas, and alfas, you need to press just one key. For instance, if you need to type a modified E, hold down the E key for one second and then choose among available variations that appear.
To enter an alternate character: Hold down the character key
To paste emojis in the text: Press Control + Command + Space
3. Enter a strikethrough text on a Mac
You won’t believe, but 8000 people are googling how to do a strikethrough text on a Mac everyday. Although some applications don’t support it, this combination well works in TextEdit and Word. Now you can use it
in every second line to add some roughness to your writing.
To apply strikethrough formatting: Cmd + Shift + X
4. Quickly print documents
The next combination works for most apps that allow printing. You don’t need to figure out where the print dialogue is located in every case. Just memorize this quick combination and send your files to print from anywhere.
To invoke a print dialogue: Cmd + P
Mac shortcuts to delete many files at once
There comes a time when you need to do a spring cleaning on your Mac: sort out old garbage, move photos to an external drive, or clean up your old downloads. It is time-consuming and takes an immense willpower simply to start. But lucky you are: there are a few shortcuts to remove large heaps of files as quickly as if you had a machete.
To select folder contents: Cmd + A
To delete a group of files after selection: Cmd + Delete
To empty the Trash: Cmd + Shift + Delete
If you’ve got many files left after backing up, this will save you a good deal of time moving them to the Trash bin.
To save you from a headache, there are apps that will do the mundane deletion job in an instant. CleanMyMac is perhaps the most reliable one. It has a tool that specifically searches for Large & Old files on your drive for a quick cleanup. CleanMyMac is available for a free download. So, check it out.
This was our take on most useful keyboard shortcuts for Mac. Thanks for reading. Below you'll find a few more links about Mac and productivity.
These might also interest you:
MacBook owners have a number of tools that come in very handy for using their laptops efficiently and for maintaining the operating system to keep it running in top shape. These MacBook keyboard shortcuts for the Finder, a maintenance checklist, and a “translation” of the modifier keys will speed you on your way to becoming a MacBook power user.
Mac OS X Finder Keyboard Shortcuts
The Mac OS X Lion Finder helps you access and organize most of the important Mac OS X functions while you work. Use Finder keyboard shortcuts to display windows, copy and move files, and launch applications. These keyboard shortcuts help you get things done more efficiently.
|Command+A||Selects all items in the active window (icon view), all items|
in the column (column view), or all items in the list (cover flow
|Command+C||Copies selected items|
|Command+D||Duplicates the selected item(s)|
|Command+E||Ejects the selected volume|
|Command+F||Displays the Find dialog|
|Command+H||Hides All Finder windows|
|Command+I||Shows info for selected item or items|
|Command+J||Shows the view options for the active window|
|Command+K||Displays the Connect to Server dialog|
|Command+L||Creates an alias for the selected item|
|Command+M||Minimizes the active window|
|Command+N||Opens a new Finder window|
|Command+O||Opens (or launches) the selected item|
|Command+R||Shows the original for selected alias|
|Command+T||Adds the selected item to the Sidebar|
|Command+V||Pastes items from the Clipboard|
|Command+W||Closes the active window|
|Command+X||Cuts the selected items|
|Command+Z||Undoes the last action (if possible)|
|Command+,||Displays Finder Preferences|
|Command+1||Shows the active window in icon mode|
|Command+2||Shows the active window in list mode|
|Command+3||Shows the active window in column mode|
|Command+4||Shows the active window in cover flow mode|
|Command+[||Moves back to the previous Finder location|
|Command+]||Moves forward to the next Finder location|
|Command+Del||Moves selected items to the Trash|
|Command+up-arrow||Show enclosing folder|
|Command+`||Cycles through windows|
|Command+?||Displays the Mac OS X Help Viewer|
|Command+Shift+A||Takes you to your Applications folder|
|Command+Shift+C||Takes you to the top-level Computer location|
|Command+Shift+G||Takes you to a folder that you specify|
|Command+Shift+H||Takes you to your Home folder|
|Command+Shift+I||Connects you to your iDisk|
|Command+Shift+Q||Logs you out|
|Command+Shift+N||Creates a new untitled folder in the active window|
|Command+Shift+U||Takes you to your Utilities folder|
|Command+Shift+Del||Deletes the contents of the Trash|
|Command+Option+H||Hides all windows except the Finder’s window(s)|
|Command+Option+N||Creates a new Smart Folder|
|Command+Option+T||Hides the Finder window toolbar|
|Command+Option+Space||Opens the Spotlight window|
|Command+Space||Opens the Spotlight menu|
|F8||Choose another desktop using Spaces|
|Control+up-arrow (or F3, depending on your keyboard model)||Displays the Mission Control screen|
|Control+down-arrow (or Control+F3, depending on your keyboard|
|Shows all open windows for the current application using|
|F11 (or Command+F3, depending on your keyboard model)||Hides all windows to display the Desktop using Mission|
|F12 (or F4, depending on your keyboard model)||Displays your Dashboard widgets|
Strange-Looking Keys on the MacBook Keyboard
New to the Macintosh world? Some keys on the MacBook keyboard may be mystifying. Whether you’re using Snow Leopard or an older version of Mac OS X, recognizing and using modifier keys will make your job easier. Here’s a look at the modifier keys on both MacBook and desktop keyboards:
Mac Hotkey For Delete Password
Mac OS X Maintenance Checklist
Maintenance is vital if you want to keep Mac OS X Lion in tip-top condition for as long as possible. Maintaining your MacBook keeps it running fast and smooth. Basic housekeeping includes regular back-ups plus some other, less familiar, tasks. Check this table often, or print it and keep a copy near your laptop!
|Mac Maintenance Task||Schedule|
|Check for updates with Software Update||Once a day (automatic setting)|
|Back up with Time Machine||Automatic|
|Defragment (Micromat TechTool Pro/Prosoft Engineering Drive|
|Once a week|
|Repair Disk Permissions (Disk Utility)||Once a week|
|Delete Unnecessary User Accounts (System Preferences)||As necessary|
|Scan for viruses (Intego VirusBarrier X6, ClamXav 2)||Automatic|
|Check all volumes (Disk Utility/ Micromat TechTool Pro)||Once a week|
|Check for the latest drivers for your hardware||Once a month (or after installing new hardware)|
|Delete temporary Internet cache files (Prosoft Engineering|
Drive Genius 3)
|Once a month|